REGGS Ethics & Governance

REGGS Ethics & Governance is an online, cloud-based portal for the management of research ethics and governance across Ramsay.

From 31 January 2022, REGGS replaces the ‘submission via email’ system for Ramsay research ethics and governance submissions.

Our REGGS Grants portal, which is used by Ramsay Hospital Research Foundation to manage Research Grants, is also now open! Please visit our Grants page for more information.

Our REGGS Ethics & Governance Portal is now officially open, as of 31 January 2022.

As of 21st April 2022, all existing Ethics and Governance projects were transferred over to REGGS.

This means that all amendments to Research Governance and/or Ethics applications will now need to be submitted in REGGS.

This will include annual reports, amendments and safety reports.

Instructions on how to submit amendments, reports and safety notifications are available from our “Helpful resources” section below. For more information, or if you have any questions, please email REGGS@Ramsayhealth.com.au.

Zoom Drop-In sessions

We are hosting fortnightly drop-in sessions via Zoom to answer any questions or queries about our REGGS system. Please click here to register.

Benefits of REGGS

REGGS will

  • allow new ethics and governance applications to be lodged online
  • give applicants greater control over the submission process
  • provide study teams with real-time updates on their application progress
  • give applicants the ability to log in and check the status of their application at any time – no need to phone/email the RGO
  • enable better oversight and reporting of HREC/RGO turnaround timelines
  • improve the application process and response times compared with the current “submission via email” process. Nothing gets missed or lost in an inbox.

Helpful Resources

REGGS Ethics & Governance User Guide  

REGGS Ethics FAQs

REGGS Governance FAQs

Checklist of Required Documents for Governance

Training Webinars

REGGS Training Webinar #1

REGGS Training Webinar #2

REGGS Training Webinar #3

REGGS Training Webinar #4


FAQs

General

When will REGGS be launched?
The REGGS Ethics & Governance portal will be live from 31st January 2022.

How do I create a REGGS account?
Please refer to our REGGS How-To Guides for instructions on how to create an account.

Please note: the process for creating and logging into a REGGS account is different for internal Ramsay users (i.e. users with a ramsayhealth.com.au email address) and external non-Ramsay users. Both processes are outlined in our guide.

What training and education will be available?
REGGS “How-to" guides and other helpful training resources are available on our website.

The National Research Unit have training webinars available for viewing. We are also running REGGS ‘Drop-In sessions fortnightly through March, April, and June. Please register here.

Who will be able to submit applications in REGGS?
Initial Research Governance applications may be prepared in REGGS by any member of a research team, but must be submitted by the Principal Investigator of the study. This process replaces the need for the PI's signature on the document, and is important to ensure compliance.

However, any research team members with appropriate delegation in the system will be able to submit amendments/post-approvals on the PI's behalf. It is the study team member's responsibility to ensure the PI approves this process.

Can more than one person prepare/edit an application in REGGS?
Yes. Applications are able to be shared with multiple members of a study team.

Please note only one person will be able to edit the application at any one time, to prevent accidental overwriting of each other's work!

How will I be notified of the status of my application in REGGS?
REGGS will send automatic email notifications to nominated contacts as your applications progress through certain stages of review. Applicants are also able to check the status of each application at any time by logging into REGGS, giving them more control over the process.

I have an active research project happening in Ramsay. How does REGGS affect me?
As of 21st April 2022, all existing Ethics and Governance projects were transferred over to REGGS.

This means that all amendments to Research Governance and/or Ethics applications will now need to be submitted in REGGS.

This will include annual reports, amendments and safety reports.

Instructions on how to submit amendments, reports and safety notifications are available from our “Helpful resources” section below. For more information, or if you have any questions, please email REGGS@Ramsayhealth.com.au.

Who should I contact if I have a technical issue with REGGS?
Please use our queries portal or email REGGS@Ramsayhealth.com.au with the following details:

  • A description of the issue;
  • Your REGGS username;
  • The web browser name and version you are using;
  • When you last experienced the problem; and
  • Any screenshots of the issue you can provide.

Ethics

What in the ethics application process has changed?
All applications to a Ramsay HREC must now be completed and submitted in REGGS.

Rather than having to complete your HREA in the NHMRC portal to download and email your application to a Ramsay HREC, you will now be able to complete your HREA directly in REGGS.

Applications completed on the NHMRC HREA page will not be transferred to our HRECs and will not be accepted by Ramsay HRECs as submissions moving forward.

Please also note it is not possible for applicants to import a HREA completed in NHMRC portal into REGGS. If you have completed the HREA in the NHMRC portal or offline, you will have to copy and paste your answers into the REGGS HREA in order to submit your application.

Before you are able to prepare a HREA in REGGS, you must now complete a Project Registration Form. Information entered into the Project Registration Form will help REGGS to identify whether a Human Research Ethics Application (HREA) and/or Site Specific Assessment (SSA) will need to be generated for your project.

The Project Registration Form is also a way to link projects happening at multiple facilities, allowing Master study documents to be uploaded once and shared with all related sites.

For more information on REGGS and completing a Project Registration Form, please refer to our REGGS training resources.

My study uses an RHC HREC but is exempt from RGO. Can I still submit in REGGS?
Yes! Although REGGS is one system, all Ethics & Governance submissions are processed separately, allowing you to apply for whichever combination of services you require.


Governance

What in the Governance application process has changed?
Before you are able to prepare an SSA in REGGS, you must now complete a Project Registration Form. Information entered into the Project Registration Form will help REGGS to identify whether a Human Research Ethics Application (HREA) and/or Site Specific Assessment (SSA) will be required for your project.

The Project Registration Form is also a way to link projects happening at multiple facilities, allowing Master study documents to be uploaded once and shared with all related sites.

For more information on REGGS and completing a Project Registration Form, please refer to our REGGS training resources.

My study uses an external HREC but requires Ramsay Research Governance approval. Can REGGS process Research Governance Applications with external/non-Ramsay HREC oversight?
Yes! Although REGGS is one system, all Ethics & Governance submissions are processed separately, allowing you to apply for whichever combination of services you require.

Is the Site Specific Assessment (SSA) form in REGGS the same as the previous paper version?
Though much of the content is the same, the SSA in REGGS is slightly different to the existing form.

If you have questions about completing your SSA, please refer to our REGGS training resources or contact ResearchGovernance@ramsayhealth.com.au